Meeting Time Finder
Pick two locations and your work hours — see all 30-minute windows where both teams are available.
Pick two locations and your work hours — see all 30-minute windows where both teams are available.
Any 30-minute slot where both locations are within their specified work hours.
Yes — set your own start and end times for both locations.
The tool will tell you there's no overlap and you can adjust the work hours.
Results are estimates for planning purposes only.
Finding a meeting time that works for participants in different time zones requires knowing both the time difference and each person's working hours. This tool does that automatically — it shows every 30-minute window where both locations are within your specified working hours.
Select your two locations, set the working hour range (default 9 AM–5 PM), and click Find Meeting Windows. The results show the equivalent local time in both zones for every available slot.
| US Eastern | London (winter) | Paris / Berlin (winter) | Notes |
|---|---|---|---|
| 8:00 AM ET | 1:00 PM GMT | 2:00 PM CET | Early for US, good for Europe |
| 9:00 AM ET | 2:00 PM GMT | 3:00 PM CET | Best overlap slot |
| 10:00 AM ET | 3:00 PM GMT | 4:00 PM CET | Good for both |
| 11:00 AM ET | 4:00 PM GMT | 5:00 PM CET | End of Europe day |
| 12:00 PM ET | 5:00 PM GMT | 6:00 PM CET | After hours for Europe |
| US Pacific | Tokyo | Singapore | Sydney (AEST) |
|---|---|---|---|
| 7:00 AM PT | 12:00 AM JST | 11:00 PM SGT | 12:00 AM AEST |
| 5:00 PM PT | 10:00 AM JST (next day) | 9:00 AM SGT (next day) | 11:00 AM AEST (next day) |
| 6:00 PM PT | 11:00 AM JST (next day) | 10:00 AM SGT (next day) | 12:00 PM AEST (next day) |
US-Asia meetings are the hardest to schedule. Either US participants meet early morning or Asia participants meet late evening. Most global teams rotate the inconvenient slot fairly.
Use the Meeting Time Finder above. Select both locations and specify your preferred working hours. The tool finds all 30-minute windows where both locations fall within business hours.
In winter, 9 AM–12 PM Eastern (2–5 PM London) is the overlap window. In summer, the window is similar but shifts by an hour due to DST timing differences. Aim for 9–10 AM Eastern for the most convenient slot for both parties.
With California at UTC-8 (PST) and India at UTC+5:30 (IST), there is a 13.5-hour difference in winter. 7:30 AM California is 9 PM India — one of the only viable windows. Many US-India meetings rotate time zones so neither party is always inconvenienced.
An overlap window is any time slot where all participants are within their specified working hours simultaneously. This calculator shows all available 30-minute windows for two locations.
Use the two-zone finder to identify windows, then manually verify the third zone is also within working hours. For three or more zones spanning many continents, there is often no perfect window — rotation or asynchronous communication may be necessary.
Tuesday, Wednesday, and Thursday are generally best — participants are less likely to be traveling and energy levels are more consistent. Avoid Monday mornings and Friday afternoons, which tend to have lower attendance.
Include the time in multiple zones when sending invites: '3:00 PM ET / 8:00 PM GMT / 9:00 PM CET.' Use calendar tools like Google Calendar that automatically convert times for each recipient's local timezone.